The purpose of this rubric is to (1) assess the existence and completeness of key components of a data governance manual, and (2) identify areas and recommendations for further development. The rubric may be used as a self-assessment, or by a third party.
The rubric contains multiple sections as and allows additional recommendations:1) Purpose, 2) Structure, and 3) Policy and Practice.
Each section contains components that are important to include within a comprehensive data governance manual. Reviewers indicate whether the component is Fulfilled or has Action(s) Recommended. Fulfilled indicates the component is adequately represented in the manual though enhancements may be suggested in the comments; Action(s) Recommended indicates the need for additional information as explained in the comments. The data governance manual is one critical output of a data governance program, but there are many other elements that must be in place for data governance to be successful, and that may not be reflected in the data governance manual alone.
Clarifying and documenting the intended purpose and scope of data governance is important to ensure that all data governance members and stakeholders have common expectations for the program.
Clearly defining the data governance structure, including roles, responsibilities, and relationships among groups, is important to ensure data governance members understand their role within the broader program, and that the appropriate representation and decision-making authority exists.
Defining how the data governance groups will make decisions and resolve issues is essential to a functional data governance program because it determines how the work will be accomplished. In addition, establishing data policies and processes is a critical focus of a data governance program because it ensures that data will be managed purposefully and consistently throughout the information lifecycle in support of the data governance program purpose.
Note: The policies and processes may not be fully documented as part of the data governance manual, but at minimum, the manual should reference/link to where they exist.
Related to Policy and process, these rubric elements concern the use of data outside the organization, and restrictions on such use.